It is important to configure your organisation’s Financial Settings in Vega, as these settings control your financial year, default payment settings, and payment processing preferences.

Many of these settings are used as defaults when adding payments to a contact, so setting them up correctly can save time for users and help ensure consistency across your organisation.

This article provides an overview of the settings available in Admin > Financial Settings.

Accessing Financial Settings

To open Financial Settings:

1. Go to Admin
2. Select Financial Settings

From here, you can configure:

• your organisation’s financial year
• the default bank account used for payments
• the default GL Code
• the default campaign
• the batch creation frequency for website and webhook payments

Note: The default settings configured here will automatically pre-populate when users add a payment to a contact.

Financial year settings

Financial Year Start

Set the start date of the financial year used by your organisation.

Financial Year End

Set the end date of the financial year used by your organisation.

Tip: Make sure your financial year start and end dates align with your organisation’s reporting requirements before saving any changes.

Default payment settings

Default Bank Account

Select the bank account that should be used as the default when recording payments.

You can choose an existing bank account from the dropdown or click the Add/Edit icon to manage bank accounts.

Bank accounts can be added in the following ways:

• manually, by entering the account details in the pop-up window
• imported from an integration, such as API, Xero, or MYOB, if those integrations have been configured

Importing bank accounts

To import bank accounts:

1. Click the Add/Edit icon next to Default Bank Account
2. Select Import from API, Import from Xero, or Import from MYOB
3. Choose the accounts you would like to import
4. Click Import

If you need help connecting an integration, please refer to the relevant setup article:

• Xero
• API
• MYOB

Adding a bank account manually

You can also add a bank account manually by completing the details in the pop-up window and clicking Save.

Any bank accounts you add, or import will then be available to select as the default bank account.

Note: Import options will only be available if the relevant integration has already been set up in your Vega site.

Default GL Code

Select the GL Code that should be used as the default when recording payments.

You can choose an existing GL Code from the dropdown or click the Add/Edit icon to manage GL Codes.

GL Codes can be:

• added manually
• imported from API, Xero, or MYOB

Adding a GL Code manually

When manually adding a GL Code, a pop-up window will open for you to enter the relevant information.

Importing GL Codes

To import GL Codes:

1. Click the Add/Edit icon next to Default GL Code
2. Select Import from API, Import from Xero, or Import from MYOB
3. Choose the GL Codes you would like to import
4. Click Import

Note: Imported or newly added GL Codes will then be available to select as the default GL Code.

Default Pay Type

Select the Pay Type that should be used as the default when recording payments. The selected Pay Type will automatically populate on the payment form, helping to streamline payment entry for your users.

Pay Types determine the payment method used (for example, Credit Card, Cheque, or Direct Debit) and can be configured with a subtype that controls which payment fields are displayed when processing a payment.

Tip: Choose the Pay Type that your organisation uses most frequently to reduce manual selection during payment entry.

For more information on creating and managing Pay Types, including configuring pay type subtypes, see the Payment Form Pay Types article.

Default Campaign

Select the campaign that should be used as the default when recording payments.

If you need to add or edit campaigns, click the Add/Edit icon. This will take you to the Engage tab, where campaigns can be created or updated.

Once created, the campaign will be available to select as the default campaign in Financial Settings.

Tip: Setting a default campaign can help ensure payments are consistently assigned to the correct campaign, especially if your organisation regularly reports on campaign activity.

Website/Webhook payment batch creation frequency

Choose how often Vega should create batches for payments received through Widgets and Webhooks.

This setting controls the frequency at which online payment transactions are grouped into batches within Vega.

Note: This setting only applies to payments received through website widgets and webhooks.

Next, Recurring Payment Settings

“Some content in this article may have been developed with the assistance of AI tools and reviewed by staff.”