The Submissions page lists everything submitted through your organisation's forms. It's read-only: a quick way to check what came in without opening the Vega dashboard.
Finding submissions
The page opens on the last 24 hours, newest first.
| Filter | What it does |
|---|---|
| Form | Show one form's submissions |
| From / To | A date and time range |
| Search | Name, email or form. Press Enter or click Search |
| Last 24 hours / 7 days / 30 days / All time | Quick date ranges. The one in use is highlighted |
The summary beside the quick ranges shows how many submissions match.
Only the 100 most recent matches are shown. If you hit that limit, a note tells you. Narrow the dates or pick a form to see older ones.
Clicking a form's bar on the Home page opens its submissions for all time.
The columns
| Column | What it shows |
|---|---|
| Log | The submission's reference number in Vega |
| Date | When it was submitted, in your local time: the date, with the time underneath |
| Source | The form's name |
| Contact | Who submitted it: their name, with their email underneath |
| Amount | The total paid, in your organisation's currency. – means no payment was taken (a contact form, a petition, a free RSVP) |
| Frequency | One-off, monthly and so on |
| Pay type | How they paid, e.g. card, AU BECS Debit, NZ BECS Debit, PayPal |
| Status | Success and Active (a regular gift that's running) in green, Pending in amber, Failed in red. Blank if there's no status |
| In Vega | Whether Vega has processed it yet. See below |
| Message | Any message about the payment, e.g. Transaction Declined. Long messages are shortened: hover to read it all, or open the submission |
On a narrow screen, or zoomed in, the table scrolls sideways inside its box.
"In Vega": Yes or Not yet
New submissions show Not yet until Vega's next processing run. That's normal, not a problem. The run turns the submission into a contact, payment and (where relevant) membership in the Vega dashboard. It then shows Yes.
Pending payments
Bank direct debit payments (AU and NZ BECS) take a few days to clear, so they show as Pending, with the message Transaction Pending, until then. Once Stripe confirms the debit, Vega marks the payment as paid or declined.
Regular gifts that start later
When a donor chooses a start date later than today, nothing is taken when they submit: their card or bank account is saved, and the message says Future recurring payment selected. The submission's details show the start date, and Vega takes the first payment on that date.
Seeing the details
Click a row to see its summary underneath (or move to it with Tab and press Enter). The open row is highlighted. Click Open full page ↗ to open it on its own page.
The summary includes whatever applies, with amounts in your organisation's currency:
- Submission: date, form, status, message, the reason if a card was declined, and whether it's in Vega
- Contact: the person's details
- Payment: amount, any processing fee included, frequency, how they paid, the start date of regular payments, the membership, campaign, GL code and payment reference
- Gift recipient: who a gift or gift membership was for, and the message
- Paid towards: how the payment was split across tickets, items or designations
- Attributes recorded: answers to custom questions, consent tick boxes and so on
- Attendees: each attendee's details, dietary needs and answers
Submissions made with the builder's Test button are marked Test submission — made with the form builder's Test button. No money was taken.
Where else to look
The submissions also appear in the Vega dashboard, in the same donation log as before. Check there for the full record once a submission has been processed.
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