Post Payments from Vega to Xero

Overview

Post payment batches from Vega directly to Xero using the Cashbook Report.

Payments are exported as Receive Money transactions and summarised by:

• GL Code
• Batch
• Branch

This provides a streamlined export while still allowing you to review the individual payments included in each summary line.

⭐ Before you begin

Before posting payments to Xero, ensure you have:

• Connected your Vega organisation to Xero.
• Imported your Xero bank accounts.
• Imported your Xero GL Codes.
• Assigned the correct GL Codes to your payments.

Only payments with a valid Xero bank account and GL Code can be posted.

Generate the Cashbook Report

Navigate to:

Money → Cashbook Report

Select the required filters, including:

• Date range
• Branch (if applicable)
• Batch
• Bank Account

Review the Cashbook Summary

The Cashbook Summary displays the transactions that will be posted to Xero.

Payments are automatically grouped by:

• GL Code
• Batch
• Branch

This creates a summary that mirrors how the transactions will appear in Xero.

Note

Only transactions matching the selected filters will be included in the export.

Review individual payments

Select the All Payments tab to view the individual payments that make up each summary line.

This allows you to verify the transactions before posting them to Xero.

Post payments to Xero

Once you have confirmed the report is correct, select:

Post To → Xero

Vega will create Receive Money transactions in Xero using the Cashbook Summary totals.

See the recording here of how these transactions are posted to Xero:

After posting

Once the export has completed successfully:

• the transactions are created in Xero as Receive Money transactions
• the payment status in Vega is updated to Posted to General Ledger

This helps prevent the same transactions from being posted multiple times.

How payments appear in Xero

Payments are grouped according to the Cashbook Summary.

Depending on your GL Code configuration, transactions may appear:

• with GST
• without GST

The resulting Receive Money transactions in Xero reflect the summary totals generated by Vega.

Payments in Vega:

Payments in Xero:

and

❓ Troubleshooting

I can't post to Xero

Check that:

• your Xero connection is active
• a valid Xero bank account has been selected
• all payments have valid GL Codes
• the transactions have not already been posted to the General Ledger

If the issue persists, contact Vega Support with details of the batch you are attempting to post.

“Some content in this article may have been developed with the assistance of AI tools and reviewed by staff.”