Overview

The Cashbook Report provides a summary of payments received in Vega, including batches, postings, and individual payment details.

This report can be used to:

• Review payments received during a specific period.
• Reconcile payments against your financial records.
• Review payments grouped by General Ledger (GL) Code, payment type, or batch.
• Export payment information for reporting.

• Post payments to Xero or MYOB (where enabled).

   

⭐ Before you begin

Before posting payments to your accounting system, ensure:

• Vega is connected to your accounting integration.
• Your bank accounts have been imported from your accounting system.
• Payments have the correct bank account and GL Code assigned.

Accessing the Cashbook Report

Go to:

Money → Cashbook Report

Filtering the report

The Cashbook Report includes several filters to help you find the required payment information.

Account

Filter payments by the account they were received into.

Pay Type

Filter results by a specific payment type, such as Credit Card, Direct Debit, or Bank Transfer.

Distribution

Filter payments by their General Ledger (GL) Code.

This is useful when reviewing or posting payments for a specific GL Code.

Batch Code

Filter payments linked to a specific batch.

Date Range

Select a specific date range to display payments received during that period.

Generating the report

1. Select your required filters.
2. Select Generate Report.

The report will display results across the following tabs:

Postings

Displays the grouped posting information created from payments.

Selecting a posting will open additional details, including:

• Status
• Code
• Date
• Name
• Campaign
• Amount
• Pay Type
• Receipt Date
• Supporter Number
• Distribution

Batches

Displays payments grouped by batch.

All Payments

Displays the individual payments included in the report.

Payments Posted to General Ledger

Displays payments that have already been posted to your accounting system.

Exporting the report

Once the report has been generated, you can export the information using:

• Export to CSV – Export the report data for further analysis.
• Print to PDF – Create a PDF copy of the report.

Posting payments to Xero

When the Cashbook Report is generated, the Cashbook Summary section displays the payments ready to post.

The summary includes:

• Date
• Distribution
• Line Item
• Gross Amount

The Line Item combines the Batch Code and Payment Type to help identify transactions when posted to Xero.

To post payments:

1. Review the Cashbook Summary.
2. Confirm the correct bank account has been selected.
3. Select Post To.
4. A confirmation message will display once the payments have been successfully posted.

⭐ Important

Before posting payments to Xero, confirm:

• Vega is connected to Xero.
• The selected bank account exists in Xero.
• The bank account has the correct GL Code assigned.

If the bank account or GL Code is incorrect:

1. Go to: Admin → Financial Settings → Add/Edit Bank Accounts

2. Select the required bank account.
3. Update the GL Code.
4. Select Save.

Troubleshooting

❓My payments are not appearing in the Cashbook Report

Check that:

• The selected date range includes the payment date.
• The correct account and filters have been selected.
• Payments have been successfully processed in Vega.

❓I cannot post payments to Xero

Check that:

• Your Xero connection is active.
• The bank account exists in Xero.
• The bank account has a matching GL Code.

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