Setting Up a Quick Raffle

The Quick Raffle setup makes it easier to create a raffle in Vega by automatically creating the products, documents and communications based on the options you select.

The raffle can still be reviewed and customised after it has been created, but Quick Raffle provides a starting point for the main components of your campaign.

If you want to configure your raffle manually and have full control over all settings from the beginning, see Creating a Raffle Campaign.

⭐Before You Begin

Before creating your Quick Raffle, make sure you have:

• Confirmed the raffle launch and draw dates.
• Decided on your ticket price and total ticket capacity.
• Confirmed the raffle income target and expected expenses.
• Determined whether you will offer a multi-buy ticket option.
• Confirmed the GL Codes and bank account to use for raffle payments.
• Prepared any information about your raffle prizes that should be included in your communications and documents.

1. Create or Select a Campaign Header

Go to Engage and either create a new campaign header or select an existing campaign header.

We recommend creating a new campaign header for each raffle. This keeps the raffle campaign, ticket capacity, communications and reporting separate from other raffles.

The campaign header contains several settings that apply to the raffle.

Campaign Header Settings

Tip: If you are using Quick Raffle to create the entire campaign, set the campaign header dates to cover the period during which tickets will be available for purchase.

Click New Action and select Quick Raffle.

2. Configure Your Quick Raffle

The Quick Raffle setup is completed in three steps:

1. Name and Schedule
2. Raffle Response Settings
3. Raffle Summary

Step 1: Name and Schedule Your Raffle

Enter the basic details for your raffle.

Note: The Quick Raffle setup automatically creates the ticket options based on the single ticket and multi-buy settings you enter.

Step 2: Configure Raffle Response Settings

Use this step to select the documents and financial settings for your raffle.

Use Vega Default Documents

Selecting Use Vega Default Documents will automatically create the documents required for your raffle.

The following documents are created:

The documents can be used as created or edited after the Quick Raffle has been set up to add information specific to your organisation and raffle.

Tip: Review the automatically created documents before sending your first raffle communication to make sure the content meets your requirements and any applicable raffle licence conditions.

Auto-create Communications

When Auto-create Communications? is selected, Vega creates a series of scheduled email actions to promote your raffle.

The communications are created as drafts by default. This allows you to review the recipients, queries and content before the emails are sent.

Note: The 6 Weeks to Go communication is only created when the raffle draw date is more than eight weeks after the launch date.

The scheduled communications are created as drafts so you can confirm that the recipient queries are appropriate for your organisation before allowing them to send automatically.

Step 3: Review the Raffle Summary

Review the information displayed in the summary to confirm that your raffle has been configured correctly.

When you are happy with the settings, click Create.

Vega will create the raffle campaign and take you to the raffle configuration screen.

3. Review Your Raffle Configuration

The raffle is created using the settings entered during the Quick Raffle setup.

You can review the configuration under:

• Raffle Event Setup
• Dates Setup
• Response Setup
• Products.

The ticket options are automatically created for you and can be viewed under the Products tab.

You can also:

• Preview the raffle widget.
• Copy the iframe code.
• Open the widget configuration.
• Review the automatically created documents.
• Review the scheduled communications.

Important: The Quick Raffle is automatically published when it is created. If you need to make changes to the raffle configuration, click Undo Publish first.

4. Review Your Communications

If you selected Auto-create Communications?, the communications will be available under the Communications tab.

They will also appear as scheduled actions under the campaign header.

The queries used for the scheduled communications are automatically created and can be found under My Queries and in the Existing Queries tab of the Custom Query tool.

Tip: Review the automatically created queries before allowing the communications to send. You can edit the queries to include additional criteria, such as specific attributes or other contact requirements, to ensure the emails are sent to the appropriate contacts.

5. Configure the Raffle Widget

The raffle widget is created automatically as part of the Quick Raffle setup.

To configure the widget, click Configure from the raffle setup.

Or go to: Admin > Widget Configuration > Event

The finance and acknowledgement settings will already be populated based on the options selected during the Quick Raffle setup.

You can then customise the widget to include any additional fields or settings required for your raffle.

See Event Widget – Form Options for more information.

Your Raffle Is Ready

Once you have reviewed the raffle configuration, documents, communications and widget, your raffle is ready to be embedded on your website.

Use the iframe code provided in the raffle configuration to add the widget to your website and begin accepting ticket purchases.

Before going live: We recommend completing a test purchase and reviewing the resulting payment, ticket numbers, acknowledgement email and receipt to confirm that everything is working as expected.